Support Tools for Reliable Integrated Process Enablers at Syncrude
* Important changes are coming – Syncrude STRIPES Project go-live is January 1, 2012.
Syncrude Canada Ltd. is making some changes that will affect the way we do business with you.
In 2012, Syncrude is changing the way all financial and accounting transactions, including order fulfillment and procurement processes are managed. We believe the adoption of the STRIPES system and processes will improve overall operational integrity and our valued business relationships.
How will this affect you?
STRIPES stands for "Support Tools for Reliable Integrated Process Enablers at Syncrude." Implementation of this new platform will impact some of our business transactions with you.
This web page contains a summary of the upcoming system and process changes that may impact your business.
What do you need to do?
- Please review the information here to better understand the impacts.
- If you maintain Syncrude numbers/codes in your system, you may need to update your system to accommodate the new numbers/codes which may differ in length and format from those you use today. (Mapping tables between current & new numbers/codes will be provided to you 90 days in advance of the transition.)
- Contact your Syncrude contact as needed to review and discuss any questions or concerns you might have
- Keep informed using the STRIPES Project website, and check back often.
Syncrude will be working closely with external parties using systems or processes that integrate directly with Syncrude systems. We want to ensure that you are aware well in advance of any anticipated changes so that you can make the appropriate updates.
We look forward to working with you to ensure a smooth transition.
- Vendor #
- Your current vendor number will become an 8 digit vendor number. Your new vendor number should be used in all future correspondence with Syncrude.
- Your current contract will be amended to reflect the new identification numbers
- Material Codes
- Syncrude currently utilizes 10 digit Stock Codes and Internal Part Numbers (IPN's). Both numbers are referenced when issuing a Request for Quote and / or Purchase Order for inventory materials. In 2012, Syncrude will be maintaining its current IPN structure, however Stock Codes will no longer be used. All new materials set up in 2012 will follow a 7 digit Material Code.
- Material Descriptions
- No changes will be made to OEM products. The current descriptions and part numbers will remain the same. Vendors may see some changes to non OEM specific parts. In order to align ourselves with ExxonMobil / IOL, Syncrude will be implementing a new cataloguing structure. This structure will be based on Class and Class Characteristics. Existing materials may include more or less information, depending on the Class. Part Numbers may or may not be included as well.
- Plant / Store Codes
- Plant / Store Codes reflect locations where products are loaded / off loaded. The 4 digit plant code numbers presently used will change to a 4 character alphanumeric ID.
- Purchase Order Changes
Purchase Order formats will change, but will contain the same information you see today.
Purchase Order Number - Your 7 digit purchase order number will become a 10 digit purchase order number.
Purchase Order Number Ranges:
- 4510XXXXXX – Spot Order
- 4410XXXXXX – Release Order
All open Purchase Orders near year end will have replacement PO's generated in the new system.
CWA's will retire and be replaced with service purchase orders. These will be represented by a 10 digit purchase order number. All existing CWA's will be closed at year end and new service PO's with different cost coding (than used today) will be set up in December.
- Accounts Payable
Payables will continue to process invoices as determined by agreements between vendors and Syncrude Canada Ltd.
Vendors who submit paper invoices must provide the Syncrude contact for invoice routing. Vendors on ERS are not to send invoices.
The payment advice format will change, however the payment method with vendors will remain the same.
Document Layout Changes
We will provide you with an example of these new layouts as they become available.
- Bill of Lading
- Bill of Lading formats will change, but will contain the same information you see today.
- Purchase Order
- Purchase Order formats will change, but will contain the same information you see today.
Please continue to work with your Syncrude Representative if there are specific questions you would like us to address. We appreciate your patience and support as we complete work through the implementation process.
Cost Object Information
Due to the implementation of Syncrude STRIPES, there are four types of Cost Objects to capture costs: Cost Centre, Internal order, Network Activity and Work Order.
Depending on the type of costs, only ONE of the cost objects should be used. For contract companies, many of these numbers may look significantly different from information prior to STRIPES go-live. These new cost objects are effective immediately, from January 1, 2012 onwards.
Work Order: Used to capture costs associated with Maintenance (ex: 2XXXXXX)
Network Activity: Used to capture costs associated with Capital Projects (ex: 8XXXXXXXXXXX)
Internal Order: Used to capture costs associated with special initiatives/projects (ex: 2XXXXXX)
Cost Centre: Used to capture expenses that are not captured via any other method (ex: 1XXXXX)
For related questions or concerns, please contact your Syncrude representative.
For More Information
Please email STRIPES@syncrude.com or contact your Syncrude representative.